AIMS Caseload Tracker

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The AIMS Caseload Tracker is a secure web-based registry for managing behavioral health caseloads in integrated care settings. In this version, providers manually enter basic patient information, behavioral health visit dates, PHQ-9 scores, and psychiatric case review dates. Double data entry is minimized to include the essential items for caseload prioritization and decision-making support.


Health care organizations can license the AIMS Caseload Tracker from the University of Washington for an annual fee that covers data hosting, support and maintenance. A single license covers use of the software at multiple clinic locations as long as Protected Health Information (PHI) can appropriately be viewed and shared between clinics. PHI under a single license will never be shared outside the licensing organization.

Users typically include behavioral health providers, care managers, psychiatry providers, behavioral health supervisors and other administrators.

Number of Users Standard Annual License Fee
1-5 $4,000
6-15 $5,500
16-30 $8,500
31-50 $10,000

The AIMS Center offers discounted pricing to qualified safety net organizations, including but not limited to: FQHCs, RHCs, CCBHCs, CMHCs, Critical Access Hospitals, Sole Community Hospitals, IHS and HCH Grantees. If your organization's non-profit safety net designation is not listed or you are unsure if your organization qualifies, please contact us at

Number of Users Discounted Annual License Fee
for qualified non-profit safety net organizations
1-15 $2,400
16-50 $4,000


Get Started

Healthcare organizations must sign a software license agreement and designate the University of Washington as a business associate in order to use the AIMS Caseload Tracker. Complete the license agreement below to get started. 

Go to License Agreement

Once your license agreement is received and approved by the University of Washington, you will be contacted by the AIMS Center technical team. 


View the video demo below for an overview of the AIMS Caseload Tracker's interface and functionality. Send any follow-up questions to